نافدة على القانون مهمتنا تبسيط المفاهيم القانونية
A well-designed agenda is essential for efficient meetings. However, a simple agenda will not guarantee productive discussions or even decisions. Board leaders should be aware of the common mistakes that hinder the effectiveness of meetings in order to get the desired results.
Too many topics scheduled for discussion can lead to rushed discussions and a lack of time is given for each item. Prioritize items according to urgency and importance. You may also think about deferring some topics to future meetings of the board or committee for a more in-depth discussion.
Set time limits for each item on the agenda. This will help keep your board on track and ensure that all issues are given due consideration. Be realistic in your time estimates and consider your past experience of meetings that ran on time to determine what is truly feasible in a single meeting.
Distribute the agenda of the board meeting within a few days or at least 24 hour before the meeting. This gives board members the opportunity to review pertinent documents prior to a meeting. Some organizations also provide an entry sheet for sign-in to verify the attendance of all attendees.
Determine clearly how decisions should be made for each item on the agenda, such as using consensus or voting. This will reduce confusion and miscommunication during the discussion. For example, if the topic is controversial, clarify that the board will take a unanimous decision rather than a split vote.
