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A virtual dataroom offers a secure, safe environment to share files and documents during M&A with a variety of stakeholders. It allows users to communicate with other members, read and comment on documents, monitor activity, and more. Its advantages include an easy-to use interface, robust security and collaboration features and a cost that is lower than traditional storage solutions.
In a VDR access is controlled by permissions that are set at the folder level or at the document level. You can limit the download to PDF versions of documents, or those with watermarks. It is also possible to set an expiration date for documents and track who downloaded what and when. Admins can also “virtually shred” a document or disable download rights if needed.
A well-designed virtual dataroom will also feature a user-friendly platform that is customizable and can be tailored to your specific business processes, IT systems and workflows. It should also facilitate drag-and-drop uploading and permit the creation of custom folder structures and a comprehensive search. It should also provide an audit trail and an easy-to-use system for tagging files to ensure that all actions are documented.
The right open-source virtual data room should include an extensible API for integration with other applications and tools. It will also offer an array of options for customization that include the ability to customize your own user interface. A strong security framework will safeguard against insider threats. It will also perform regular vulnerability checks, infrastructure penetration tests, and also provide protection against denial of service attacks.
